Executive Secretary

About the role

We are looking for a highly organized, warm, and dependable Executive Secretary to provide full‑time support to the CEO in a small, fast‑paced office. The role combines executive calendar management, administrative duties, and hospitality responsibilities to ensure smooth daily operations.

Key responsibilities

• Manage the CEO’s complete calendar, including business and personal appointments, and coordinate meetings, reminders, and daily priorities.
• Maintain structured digital and physical filing systems, perform accurate data entry, and monitor online orders.
• Prepare the office and meeting rooms, welcome visitors, and arrange refreshments and hospitality as needed.
• Assist with occasional logistical or personal tasks, adapt to schedule changes, and ensure timely completion of action items.
• Support meetings by preparing materials, recording minutes, and tracking follow‑up tasks.

Required profile

• University degree (required).
• Minimum 3 years of experience in administrative or executive support roles.
• Strong clerical, organizational, and multitasking abilities with high attention to detail.
• Excellent written and verbal communication skills in Arabic and English.
• Flexibility to handle evolving priorities and occasional personal coordination tasks.

Required skills

• Microsoft Excel
• Microsoft Word