Administrative Specialist (Remote)

About the role

We are looking for a detail‑oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. This remote position requires a proactive individual who can manage documentation, coordinate tasks, and ensure accurate record‑keeping while supporting internal teams and managers.

Key responsibilities

• Provide day‑to‑day administrative assistance to internal teams and managers.
• Organise and maintain documents, records, files, and digital databases.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks and follow‑ups to ensure timely completion.
• Perform data entry, verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests and related processes.
• Support onboarding, internal processes and other administrative projects.
• Identify administrative issues and recommend workflow improvements.

Required profile

• Previous experience in administrative support, office administration or operations.
• Strong organisational, time‑management and multitasking abilities.
• Excellent attention to detail and ability to meet deadlines.
• Professional, proactive and discreet handling of confidential information.
• Reliable internet connection and a suitable remote‑work setup.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.