Office Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Office Assistant to keep daily office operations running smoothly. The role involves managing documents, schedules, communications, and routine administrative tasks while supporting team members and maintaining an orderly work environment.

Key responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, records, and databases.
• Handle routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow‑ups to ensure timely completion.
• Support invoicing, expenses, orders, and other administrative records as needed.
• Maintain office supplies, equipment, and routine office‑related needs.
• Help organize meetings, events, and internal activities.
• Maintain accurate administrative records and assist with onboarding processes.
• Identify administrative issues and propose practical solutions while preserving confidentiality.

Required profile

• Previous experience in office administration or a similar support role.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Ability to prioritize multiple tasks, meet deadlines, and work independently.
• Professional, reliable, proactive, and detail‑oriented attitude.
• English proficiency for communication with English‑speaking teams or clients.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data‑entry and documentation skills.