Administration Assistant

About the role

The Administration Assistant will support the Food & Beverage Operations Manager in ensuring smooth daily operations, high quality standards, and accurate financial and inventory control across the restaurant outlets.

Key responsibilities

• Assist in defining item recipes and sub‑recipes to ensure proper food service.
• Manage daily requisitions from the HQ warehouse and external suppliers, ensuring timely delivery.
• Enter invoices, production cycles and purchase requisitions into the ERP system and maintain accurate records.
• Prepare weekly and monthly reports for the manager, covering inventory, financials and operational updates.
• Coordinate internal hospitality procedures such as scheduling, production, delivery and invoicing.
• Oversee stock movements, maintain inventory levels, and handle stock replacement or substitution.
• Process financial claims for cash purchases according to company policy.
• Support planning and execution of special events, communicating relevant details to restaurant managers.
• Handle claims with transport companies for damaged deliveries and ensure proper cleaning of heavy‑duty equipment.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Strong written and spoken English and Arabic.
• 0–2 years of experience in production or manufacturing cycles.
• Familiarity with ERP manufacturing systems and raw material definition (naming, classification, UOM, storing, barcoding).

Required skills

• ERP Manufacturing system usage.
• Inventory management.
• Barcode handling and raw material definition.