Administration Assistant

About the role

The Administration Assistant will provide comprehensive support to senior executives at Al Safi Group's Jordan headquarters. This role ensures smooth daily operations, professional visitor handling, and effective internal communication.

Key responsibilities

• Greet and direct visitors, maintaining a courteous reception.
• Answer, route, and follow up on incoming calls.
• Schedule appointments, meetings, and conference calls for senior staff.
• Prepare, proofread, and distribute correspondence, reports, presentations, and spreadsheets.
• Coordinate meeting logistics, including venue booking and catering.
• Record and distribute meeting minutes after approval.
• Liaise with banks, vendors, and government agencies on behalf of management.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in office management or executive support.
• Excellent verbal and written communication skills in English and Arabic.
• Residence in West Amman.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with company business processes such as handling registration documents, travel arrangements, and visa follow‑up.