Administrative Assistant

About the role

Observer Technology & Solutions is seeking a full‑time Administrative Assistant to work on‑site in Amman. The role provides comprehensive administrative support to teams and leadership, ensuring smooth daily operations and effective internal communication.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Maintain accurate records, files, and documentation.
• Handle phone calls, emails, greet visitors, and prepare reports.
• Support daily office operations and ensure a well‑organized work environment.
• Coordinate internal communications and assist with basic clerical tasks such as data entry and document formatting.
• Collaborate with executives and staff on ongoing projects and initiatives.

Required profile

• Strong administrative assistance skills, including calendar management, meeting coordination, and office organization.
• Professional phone etiquette and communication abilities.
• Executive administrative support experience (scheduling, documentation, follow‑up).
• Solid clerical skills: data entry, filing, document preparation, and record‑keeping.
• Proficiency with office productivity software (word processing, spreadsheets, email).
• Excellent attention to detail and ability to prioritize multiple tasks.
• Prior experience in an administrative or office support role preferred.
• Diploma or degree in business administration or a related field.
• Ability to work on‑site in Amman, maintain confidentiality, and collaborate with diverse teams.

Required skills

• Office productivity software (word processing, spreadsheets, email)