Administrative Coordinator

About the role

We are looking for a proactive Administrative Coordinator to keep our daily operations running smoothly. The role involves managing schedules, documents, and communication across multiple teams while supporting overall business efficiency.

Key responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Facilitate communication between internal teams and external contacts.
• Organize and maintain digital files, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor administrative tasks, deadlines, and follow‑ups.
• Assist with onboarding, team coordination, and other internal processes.
• Handle routine emails, requests, and inquiries, directing them appropriately.
• Support invoicing, expense tracking, purchase requests, and related processes.
• Identify process gaps and recommend improvements.

Required profile

• Excellent verbal and written communication.
• Strong organizational, coordination, and time‑management abilities.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Professional, discreet, and capable of handling confidential information.
• Reliable internet connection and suitable remote‑work setup.

Required skills

• Google Workspace
• Microsoft Office