Executive Office Administrator

About the role

We are looking for a highly organized, warm, and dependable Executive Office Administrator to provide direct support to the CEO in a small, fast‑paced office. This long‑term position requires full executive assistance, flexibility, professionalism, and strong organizational discipline.

Key responsibilities

• Manage the CEO’s full calendar (business and personal), coordinate meetings, reminders, and daily priorities.
• Prepare daily office readiness for the CEO, including hospitality and meeting logistics.
• Maintain structured digital and physical filing systems and perform accurate data entry across platforms.
• Monitor online orders, coordinate with the shop, and follow up to ensure tasks and deadlines are completed.
• Maintain office organization, supply levels, and support occasional logistical or personal coordination tasks.
• Welcome visitors, set up meeting rooms, arrange refreshments, and ensure a professional executive office environment.
• Support meetings by preparing materials, recording minutes, and tracking action items.

Required profile

• University degree (required).
• Minimum 3 years of experience in administrative or executive support roles.
• Strong clerical, organizational, and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills in Arabic and English.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.