Operations Coordinator

About the role

ExeQut is seeking a proactive Operations Coordinator to manage internal operational requests and coordinate activities across legal, finance, IT, HR, and other departments. The role will own assignments from initiation to completion, ensuring smooth cross‑functional collaboration.

Key responsibilities

• Receive, organize, prioritize, and track internal operational requests.
• Coordinate activities involving legal, finance, IT, HR, vendor, subscription, and administrative functions.
• Follow up with internal teams, consultants, attorneys, accountants, vendors, and service providers until requests are resolved.
• Support planning and launch of new internal projects and initiatives.
• Create and maintain project plans, timelines, task lists, meeting notes, and action‑item trackers.
• Monitor project progress, deadlines, dependencies, risks, and decisions.
• Assist in developing and updating company policies, SOPs, workflows, checklists, templates, and documentation.
• Coordinate contract reviews, signatures, renewals, and compliance‑related requests.
• Support finance processes such as invoice approvals, vendor setup, and payment follow‑ups.
• Manage company subscriptions, software licenses, renewal dates, and costs.
• Handle employee IT requests, system and software access, onboarding, and offboarding tasks.
• Communicate status updates to leadership and escalate urgent matters.
• Identify opportunities to improve processes, reduce costs, and increase operational efficiency.

Required profile

• Minimum 3 years of experience in operations, project coordination, business administration, or executive support.
• Experience working with legal, finance, IT, vendors, or cross‑functional projects is highly desirable.
• Bachelor’s degree in business administration, management, operations, or a related field preferred, but not required if relevant experience is demonstrated.

Required skills