Personal Assistant to CEO

About the role

We are seeking a proactive Personal Assistant to provide high‑level executive support to the CEO of Philadelphia Solar LLC. The role involves managing the CEO’s schedule, communications, and administrative tasks to ensure efficient decision‑making and smooth operations.

Key responsibilities

• Organize and maintain the CEO’s daily calendar, arrange meetings, travel itineraries, and ensure zero scheduling conflicts.
• Prepare meeting agendas, take minutes, draft correspondence, reports and presentations, and follow up on action items.
• Serve as the primary point of contact between the CEO and internal departments, clients, partners, and government bodies.
• Monitor project progress, track deadlines, and provide status updates to the CEO.
• Maintain organized filing systems (digital and physical) and conduct basic research for decision‑making.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 3–7 years of experience in executive support or administration.
• Excellent written and spoken Arabic and English.
• High level of confidentiality, strong organizational skills, and ability to work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• AI tools