Procurement Assistant – UN Mission Support

About the role

The Procurement Assistant will support the Procurement Unit of the Mission Support Component, ensuring the efficient acquisition of goods and services required for the mission's mandate. Based in Amman, the role reports to the Chief of Unit, Procurement.

Key responsibilities

• Provide logistical and administrative support to Procurement Officers for a wide range of purchases.
• Review, record, and prioritize purchasing requests, verifying vendor availability and funding sources.
• Monitor requisition status, coordinate shipments, verify receipt and inspection of goods, and report progress.
• Prepare tender documents such as Invitations to Bid, Requests for Proposals, and Requests for Quotation.
• Compile abstracts of offers and assist in evaluating quotations to identify the best value.
• Finalize purchase orders and contracts for approval, including submissions to the Contracts Committee when required.
• Assist in higher‑value purchasing operations and ensure proper distribution of related documents.
• Maintain internal databases, track contractual agreements, and inform users of rights and obligations.
• Research suppliers, gather market specifications, and draft routine correspondence.

Required profile

• Extensive knowledge of purchasing and accounting techniques.
• Strong understanding of internal procurement policies, processes, and financial regulations.
• Ability to research and gather information from internal and external sources.
• Attention to detail and ability to work under delegated authority.

Required skills

• Knowledge of procurement policies and procedures.
• Experience preparing tender documents and purchase orders.