Receptionist – Administrative Support

About the role

We are looking for a proactive Receptionist to manage day‑to‑day administrative tasks and provide seamless support to our team and visitors. The role involves handling communications, scheduling, and ensuring the office runs efficiently.

Key responsibilities

• Answer phones, direct calls, and manage electronic communications.
• Screen incoming emails and distribute them to the appropriate team members.
• Order office supplies and maintain inventory.
• Schedule meetings, book rooms, hotels, and conference venues.
• File physical and digital documents, including contracts and invoices.
• Prepare background documents, outgoing mail, and ensure confidentiality of files.
• Review and summarize reports, take meeting minutes, and distribute them promptly.
• Collaborate with other administrators to align duties and processes.
• Support ad‑hoc projects and create PowerPoint presentations or reports as needed.

Required profile

• Bachelor’s degree in Business or a related field.
• 1‑2 years of experience in office or reception management.
• Excellent verbal and written communication skills.
• Strong organizational abilities and the capacity to prioritize tasks in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.

What we offer

• Opportunity to work within a dynamic team.
• Professional development in administrative and client‑service skills.