Receptionist / Sales Admin Support

About the role

We are seeking a professional Receptionist & Sales Admin Support to join the Lynk & Co team at Al Bustanji Motors. The role will be the first point of contact for showroom visitors and will provide essential administrative assistance to the sales department, ensuring a seamless customer experience from inquiry to vehicle delivery.

Key responsibilities

• Welcome showroom visitors and create a professional first impression of the brand.
• Handle incoming calls, inquiries, and schedule customer appointments.
• Support the Lynk & Co sales team with daily administrative tasks.
• Prepare and follow up on customer files, sales documents, invoices, contracts, and delivery paperwork.
• Update customer records, vehicle status, sales reports, and CRM/system data.
• Track vehicle availability, reservations, payments, and delivery schedules.
• Ensure all customer files are complete, accurate, and aligned with internal procedures.
• Follow up on pending approvals, missing documents, and internal requirements.
• Assist the brand manager and sales team with coordination and reporting tasks.
• Maintain an organized, professional, and welcoming showroom reception area.

Required profile

• Previous experience as a Receptionist, Sales Admin, Sales Coordinator, Showroom Admin, or similar role.
• Automotive experience is a strong plus.
• Good understanding of sales administration, documentation, invoicing, and delivery processes.
• Excellent communication and customer‑handling skills.
• Professional appearance and strong interpersonal skills.
• High attention to detail and strong follow‑up abilities.
• Organized, reliable, and able to work under pressure in a showroom environment.

Required skills

• Microsoft Excel
• Data entry
• CRM system usage