Administrative Assistant

About the role

The Administrative Assistant will provide essential clerical and coordination support to the school principal and the wider Amman Academy community. This onsite position ensures smooth daily operations, effective communication with parents, teachers, and staff, and helps maintain an organized learning environment.

Key responsibilities

• Answer and transfer telephone calls, responding to inquiries from parents, teachers, and staff.
• Welcome parents, schedule appointments, and monitor student arrivals, notifying parents of repeated tardiness.
• Coordinate meetings between the principal, students, parents, and teachers, gathering feedback and preparing documentation.
• Perform general clerical duties such as photocopying, faxing, mailing, filing, and document creation using Microsoft Office.
• Translate written communications and maintain up‑to‑date records, including the principal’s timetable and student files.
• Develop and update SOPs, forms, and SharePoint documents, and follow up on deadlines via email and phone.
• Record meeting minutes, address parent concerns, and organize parent meetings.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum two years of experience working with children in schools or similar environments.
• Clean criminal record certificate.
• Strong interpersonal, customer service, and communication abilities.
• Ability to multitask and manage time effectively.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with SharePoint for document management.