Administrative Assistant – Permit Research (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage the end‑to‑end permit research and submission process for our operations team. This remote, night‑shift position supports U.S.‑based Operations Leads by communicating with government offices and coordinating with customers.

Key responsibilities

• Research permit requirements using internal databases, AI tools and official government resources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Build, track and manage permit‑related tasks from initiation to completion.
• Coordinate with customers to collect necessary documents and information.
• Submit applications through government portals and handle follow‑up queries.
• Maintain accurate, organized documentation for each project.

Required profile

• At least 2 years experience in an administrative, BPO, virtual assistant or operations role.
• Strong written and spoken English communication skills.
• High attention to detail; small errors can have significant impact.
• Self‑directed and able to manage multiple tasks independently.
• Comfortable using AI tools and discerning when manual verification is needed.
• Reliable equipment: laptop/desktop with Intel i5 or better, 8 GB RAM, stable internet with backup, noise‑cancelling headset.

Required skills

• English communication (written & spoken)
• Use of AI‑assisted research tools

What we offer

• Night‑shift schedule (9 PM – 5 AM local time) aligned with U.S. business hours.
• Independent contractor arrangement.
• Pay rate of $3.50 – $7.00 per hour, based on experience and location.