Executive Assistant Project Manager

About the role

We are seeking a proactive Executive Assistant Project Manager to support the CEO and drive cross‑functional projects across Saudi Arabia and Jordan. The role combines high‑level executive support with rigorous project and operations management.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel, and priorities; act as the primary liaison between the CEO and all departments.
• Organize and document meetings, decisions, and action items; translate CEO ideas, voice notes, and discussions into actionable tasks and maintain a structured follow‑up system.
• Maintain a master dashboard of all ongoing projects; conduct daily follow‑up with department heads on deliverables, deadlines, and status across sales, operations, recruitment, finance, and procurement.
• Escalate delays, risks, and unresolved issues directly to the CEO; ensure accountability and execution across all departments.
• Coordinate communication with internal teams, clients, suppliers, and partners; monitor recruitment, onboarding, and staffing requirements.
• Follow up on contracts, invoices, collections, and critical administrative tasks; prepare weekly and monthly management reports.

Required profile

• 5+ years of experience as an Executive Assistant, Chief of Staff, Project Coordinator, or Office Manager.
• High level of confidentiality, professionalism, and strong written and verbal communication in Arabic and English.
• Highly proactive, detail‑oriented, and capable of exercising ownership and accountability.
• Comfortable working directly with CEOs and senior management; able to challenge delays and push for execution.
• Solution‑oriented mindset with strong organizational and follow‑up abilities.

Required skills

• Microsoft Office (Advanced)
• Google Workspace
• Project management tools such as Asana, ClickUp, Monday.com, Notion, Trello
• CRM experience (Odoo preferred)
• Report preparation and dashboard management