Front Desk/Admin and Logistics Assistant

About the role

We are looking for a Front Desk/Admin and Logistics Assistant to support the booking and logistical execution of venues, meeting spaces, workshops and official activities. The role will be the first point of contact for visitors, guests and partners, ensuring a professional and welcoming environment while coordinating all related logistical arrangements.

Key responsibilities

• Manage the front desk, receive and direct visitors, handle telephone inquiries and maintain a presentable reception area.
• Coordinate reservations for meeting rooms, screening facilities and common areas, maintaining a centralized calendar.
• Prepare rooms for meetings and events, arranging seating, audiovisual equipment, refreshments and catering.
• Assist with hospitality arrangements, including hotel and restaurant bookings for guests, consultants and delegations.
• Obtain and maintain quotations from vendors for venue, catering and related services.
• Handle external requests for private events, screenings, casting and filming, liaising with internal departments.
• Organise outgoing and incoming courier services and deliveries.

Required profile

• Professional demeanor with strong customer‑service orientation.
• Excellent organizational and multitasking abilities.
• Ability to work independently and coordinate with multiple internal teams.
• Attention to detail and ability to follow established procedures.

Required skills