Office Administrator & Workplace Coordinator

About the role

The employer is looking for a proactive, organized and resourceful Office Administrator & Workplace Coordinator to manage the day-to-day operations of its office and keep the workplace well maintained, efficient and welcoming. The ideal candidate is hands-on, service-oriented and able to coordinate office facilities, suppliers, employee services and administrative processes independently.

Key responsibilities

• Oversee daily office operations, cleanliness, maintenance and workplace readiness, and supervise cleaning and office support staff.
• Coordinate repairs, preventive maintenance, utilities and facility services, and keep meeting rooms, workspaces, kitchens and common areas maintained.
• Manage purchasing, inventory and replenishment of office supplies, pantry items and equipment, and monitor supplier performance, invoices and expenses.
• Source, evaluate and coordinate external vendors such as cleaning, maintenance and catering providers, and keep records of purchases, assets and vendor contracts.
• Coordinate employee meals, refreshments, internal events and support new hires with workspace readiness and orientation.
• Handle visitor reception, meeting arrangements, deliveries, couriers and correspondence, and maintain checklists, schedules, records and standard operating procedures.
• Support workplace safety, emergency preparedness and office security, and identify ways to improve efficiency and control costs.

Required profile

• 3+ years of relevant experience in office administration, office coordination or workplace operations preferred.
• Hands-on experience managing office facilities, procurement and external vendors.
• Strong organizational, communication and problem-solving skills.
• Ability to prioritize tasks independently and follow through on responsibilities.
• Good command of Arabic and English.

Required skills

• Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets.
• Vendor management and procurement.