Purchasing Coordinator

About the role

The Purchasing Coordinator supports the hotel’s procurement process by sourcing goods and services, issuing purchase orders, and ensuring timely deliveries while adhering to internal policies and budget constraints.

Key responsibilities

• Receive and process purchase requests from all hotel departments.
• Obtain and compare quotations from approved suppliers.
• Prepare and issue purchase orders in line with hotel procedures.
• Coordinate with suppliers to guarantee on‑time delivery and resolve any discrepancies.
• Verify invoices against purchase orders and delivery notes before payment.
• Maintain accurate purchasing records, contracts, and supplier databases.
• Monitor inventory levels and assist with replenishment planning.
• Support periodic stock counts and inventory audits.
• Prepare purchasing reports and analyse spending trends.
• Build and maintain positive relationships with suppliers and internal stakeholders.

Required profile

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Hospitality Management or a related field.
• 1–3 years of experience in purchasing, finance, accounts payable, cost control or a related function.
• Experience in the hospitality industry is an advantage.

Required skills

• Proficiency in Microsoft Office applications.