Scheduling Coordinator – Remote

About the role

We are looking for a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities for our distributed teams. The role is fully remote and requires a proactive, detail‑oriented professional who can juggle multiple schedules and communicate clearly with internal and external stakeholders.

Key responsibilities

• Maintain and coordinate calendars, appointments, meetings, and schedules across teams and time zones.
• Schedule, reschedule, and confirm appointments based on availability and business needs.
• Communicate appointment details, confirmations, reminders, and follow‑ups to clients, customers, and employees.
• Monitor calendars for conflicts, make adjustments, and promptly inform relevant parties.
• Track cancellations, rescheduled appointments, and no‑shows; generate regular scheduling reports.
• Ensure adherence to scheduling policies, procedures, and service standards.
• Support administrative tasks related to scheduling and identify process improvements.

Required profile

• Previous experience in scheduling, coordination, administrative support, or customer service.
• Strong verbal and written communication skills in English.
• Excellent organizational, time‑management, and attention‑to‑detail abilities.
• Ability to work independently, manage multiple priorities, and collaborate with remote teams.
• Reliable internet connection and a suitable remote‑work setup.

Required skills

• Google Calendar
• Microsoft Outlook
• Google Workspace
• CRM systems
• Spreadsheets (Excel or Google Sheets)
• Email and messaging platforms