Senior Executive Assistant

About the role

The World Bank is recruiting a Senior Executive Assistant for its Jordan Country Office in Amman, Jordan. The post is open-ended, local recruitment and requires English; Arabic is preferred. The Senior Executive Assistant handles a variety of concurrent activities in a fast-paced environment, acting as the Director's first point of contact and supporting the Jordan Country Partnership.

Key responsibilities

• Provide executive assistance to the Divisional Director, managing priorities, workflow and staff interaction, and screen and follow up on incoming documents, emails and phone calls
• Prepare correspondence and meeting minutes, and ensure signed documents meet administrative guidelines
• Keep up to date with the work of each unit and answer inquiries from clients inside and outside the Bank, handling sensitive matters discreetly
• Coordinate scheduling, prioritization and travel logistics for the Director, and plan meetings and events held in or sponsored by the office
• Gather materials and prepare briefing packs for the Director's meetings and missions
• Support the management team of the Jordan program and coordinate with other Executive Assistants
• Maintain office procedures and guidelines, identify improvements and share information and reports with colleagues

Required profile

• Bachelor's degree with at least seven years of relevant experience, preferably with international development organizations
• Preference for local talent (authorized to work in the duty station); internal applicants apply per existing guidelines
• Ability to handle sensitive and confidential matters with judgment and maturity
• Excellent organizational, administrative and time-management skills, able to work under pressure and meet tight deadlines
• Strong written and verbal communication, and ability to draft and edit documents
• Experience in fragile, conflict-affected and violent contexts is welcomed

Required skills

• Advanced proficiency in the latest technology and willingness to learn emerging systems
• Project and task management, with ownership of results
• In-depth knowledge of administrative policies, processes and procedures
• Office administration and coordination of administrative work

What we offer

• Retirement plan, medical, life and disability insurance, and paid leave including parental leave
• Reasonable accommodations for individuals with disabilities