Executive Assistant to the CEO

About the role

Advanced Business Solutions is scaling its CEO office in Amman and needs an Executive Assistant who goes beyond traditional scheduling. The role is centred on ownership of every commitment made to or by the CEO, ensuring that promises are tracked, followed‑up and closed without slipping.

Key responsibilities

• Maintain a live commitment register that records every dated promise from leadership meetings, 1:1s and CEO correspondence, assigning owners and deadlines.
• Proactively remind owners before deadlines, chase on the day, and escalate silent items to the CEO within 24 hours.
• Attend leadership meetings, capture concise minutes and action items, circulate them the same day and update the agenda with status of open items.
• Design, run and continuously improve the reminder system using email‑based tools, shared boards and automation.
• Prepare a weekly summary for the CEO highlighting closed loops, open items and emerging patterns.
• Provide executive office support such as correspondence, inter‑department coordination and document preparation.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• At least 2 years of experience supporting senior leadership as an EA, office manager, PMO or project coordinator.
• Proven personal system for tracking commitments and ability to demonstrate it in an interview.
• Assertive politeness – comfortable reminding senior managers repeatedly without friction.
• Absolute discretion handling sensitive commercial, customer and personnel information.
• Flexibility to be reachable beyond standard office hours and travel when required.

Required skills

• Fluency with modern digital tools such as task boards, email automation and spreadsheets.
• Experience with KPI tracking and PMO coordination.
• Excellent written Arabic and English for clear minute‑taking and correspondence.

What we offer

• Direct working relationship with the CEO.
• Opportunity to shape and own a critical follow‑up system within a fast‑growing company.