Executive Secretary / Office Manager for CEO

About the role

The Executive Secretary (Office Manager) supports the Chief Executive Officer by overseeing the CEO Secretariat, managing executive schedules, and ensuring smooth coordination across all departments. This role is pivotal in maintaining a highly confidential and efficient executive office environment.

Key responsibilities

• Manage day‑to‑day operations of the CEO Office, establishing professional systems, procedures, and controls.
• Maintain the CEO’s official calendar, appointments, meetings, and commitments.
• Coordinate internal and external communications, handling correspondence, emails, reports, and official documents.
• Prepare meeting agendas, minutes, action trackers, and ensure timely circulation of follow‑up reports.
• Monitor implementation of CEO decisions, track strategic initiatives, and maintain an executive dashboard of assignments.
• Lead cross‑functional activities, special projects, and ensure project objectives are met within approved timelines.
• Prepare executive announcements, circulars, notices, and board meeting documentation.
• Develop action plans from meeting outcomes and follow up on action items with department heads.

Required profile

• Demonstrated ability to handle highly confidential information with professionalism.
• Excellent organizational skills and attention to detail.
• Strong communication abilities to act as the focal point for CEO‑related matters.
• Capacity to manage multiple priorities and deadlines in a fast‑paced environment.

Required skills