Administrative Assistant – Permit Management (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage the end‑to‑end permit research and submission process for our operations team. Working night‑shift hours aligned with U.S. business time, you will act as the liaison between U.S. government offices, customers, and our internal leads, ensuring every permit application is accurate and on schedule.

Key responsibilities

• Research permit requirements using internal databases, AI tools and official government resources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Collect, organize and track all permit‑related documents and tasks from initiation to completion.
• Coordinate with customers to obtain necessary information and submit applications through government portals.
• Maintain detailed project documentation and handle follow‑up questions from authorities.

Required profile

• Minimum 2 years of experience in an administrative, virtual assistant, BPO or operations role.
• Excellent written and spoken English with strong communication skills.
• High attention to detail and ability to work independently on multiple tasks.
• Comfortable using AI‑assisted tools and discerning when manual verification is needed.
• Reliable computer equipment (Intel i5 or better, 8 GB RAM), stable internet and a noise‑cancelling headset.

Required skills

What we offer

• 40 hours per week, night‑shift schedule (9 PM – 5 AM local time).
• Independent contractor arrangement with hourly pay ranging from $3.50 to $7.00 based on experience.
• Opportunity to work remotely with a global team supporting U.S. operations.