Executive Assistant

About the role

The United Nations Resident Coordination Office in Amman is seeking an Executive Assistant to support the Resident Coordinator (RC) and ensure the smooth operation of the front‑office. Working under the direct supervision of the Head of Office, the role involves high‑level administrative, logistical and protocol support in a confidential environment.

Key responsibilities

• Maintain the RC’s calendar, schedule appointments, and coordinate meetings with diplomatic missions, government counterparts and UN entities.
• Prepare briefing materials, draft correspondence, minutes, and Note Verbales, and provide translation when required.
• Arrange travel, process travel requests, manage flight bookings, and follow up on trip reports and travel claims.
• Organise official events and high‑level visits, including security clearances and airport arrangements.
• Maintain contact lists of partners, UN agencies and diplomatic corps, and ensure compliance with UN and host‑country protocol.
• Manage the office filing system using Microsoft Teams/SharePoint and screen incoming calls and correspondence.

Required profile

• Proven experience in executive or senior administrative support, preferably in an international or diplomatic setting.
• Strong organizational skills with the ability to handle multiple priorities and tight deadlines.
• Excellent written and verbal communication skills in English; knowledge of Arabic is an asset.
• High level of discretion and professionalism when handling confidential information.

Required skills

• Microsoft Teams
• SharePoint