Project Support Consultant, Archives, Digitization and Research

About the role

The Project Support Consultant provides day-to-day coordination, administrative and documentation support for the Digital Archive Initiative within the Relief and Social Services Department (RSSD) of UNRWA's Headquarters in Amman. The consultant helps keep project information accurate, meetings and follow-ups well coordinated, deadlines and deliverables tracked, and management informed of progress and outstanding issues. The expected duration is 12 months.

Key responsibilities

• Support coordination of project meetings, including scheduling, agenda preparation, circulation of materials and meeting logistics
• Take meeting notes and minutes, documenting key discussions, decisions, action points, responsibilities and deadlines
• Maintain action trackers and follow up with project teams, consultants, vendors and other stakeholders on outstanding actions
• Track project progress against workplans, timelines, milestones, deliverables and deadlines, highlighting delays or issues
• Prepare routine project updates, progress summaries, briefing notes, presentations and other reporting materials for management and stakeholders
• Coordinate among RSSD colleagues, archive and research teams, consultants, vendors and service providers
• Assist with stakeholder consultations, workshops, project reviews, donor-related activities and other project meetings and events
• Perform other project coordination, documentation and administrative support duties as assigned

Required profile

• Advanced university degree (Master's) in project management, business administration, public administration, management, international relations, development, social sciences, information management or another relevant field; applicants with such a degree need not have professional work experience
• For applicants with a first-level degree, two additional years of qualifying work experience are required
• At least one year of relevant experience in project coordination, project support, administration or operations is highly desirable
• Experience organizing meetings, preparing minutes, tracking actions and following up on deadlines and deliverables is required
• Experience preparing progress updates, presentations, reports and maintaining project documentation is required
• Desirable: experience coordinating with multiple stakeholders, consultants, vendors or service providers; experience on archive, digitization or research projects; experience with Palestine refugees, Palestinian history and heritage or the Middle East; experience with the United Nations or international organizations

Required skills

• Excellent command of written and spoken English
• Working knowledge of Arabic is an asset

Remuneration is set at 4,791 USD per month. The United Nations does not charge a fee at any stage of the recruitment process.