Transaction Coordinator – Real Estate & STR

About the role

We are seeking a proactive, detail‑oriented Transaction Coordinator to oversee end‑to‑end short‑term rental (STR) real estate transactions. The role focuses on managing deals sourced primarily through Zillow and other online lead channels, ensuring smooth execution from contract signing to closing.

Key responsibilities

• Coordinate STR property transactions from lead generation to closing.
• Assist in drafting, reviewing, and managing purchase agreements and related contracts.
• Track and follow up on Zillow‑generated leads to support conversion.
• Serve as the central communication hub between co‑broking agents, buyers, sellers, lenders, title companies, inspectors, and other third‑party vendors.
• Schedule and monitor home inspections, appraisals, and other due‑diligence activities.
• Ensure all documentation is complete, accurate, and submitted on time.
• Maintain organized transaction records and keep CRM systems up to date.
• Monitor deadlines, contingencies, and closing timelines to keep deals on track.

Required profile

• Proven experience in real‑estate transaction coordination (STR experience preferred).
• Strong understanding of contracts, real‑estate documentation, and closing processes.
• Experience working with Zillow or similar online lead generation platforms.
• Excellent communication skills and ability to manage multiple stakeholders.
• High attention to detail and strong organizational abilities.
• Ability to thrive in a fast‑paced, deadline‑driven environment.

Required skills

• Zillow lead‑generation platform
• CRM tools
• Transaction‑management platforms

What we offer

• Opportunity to work in a fast‑growing STR real‑estate segment.
• Collaboration with experienced investors and agents.
• High‑volume, Zillow‑driven deal flow.
• Full‑time position with preferred US time‑zone alignment.