Administrative Associate II

About the role

The Administrative Associate II provides comprehensive administrative and office support to the STRIDES program in Jordan. Working under the supervision of an Administrative Officer, the role ensures smooth daily operations, accurate documentation, and effective communication across the department.

Key responsibilities

• Coordinate procurement, logistics, asset management, facilities oversight, and travel arrangements.
• Schedule and manage meetings, events, conferences, and off‑site activities, preparing briefing materials and handling logistics.
• Prepare routine status reports, track office metrics, and verify data for completeness and accuracy.
• Maintain office inventories, asset records, receipts, and documentation systems.
• Handle incoming and outgoing correspondence, courier services, and general office administration.
• Support office setup, renovations, relocations, and assist with document preparation, data entry, proofreading, and report compilation.
• Arrange complex travel itineraries for staff and visitors.
• Assist with special projects, research, and basic data analysis as assigned.

Required profile

• Strong attention to detail in composing, typing, and proof‑reading materials.
• Ability to prioritize tasks, meet deadlines, and solve administrative problems.
• Understanding of program procedures, methods, and responsibilities.
• Proficiency with office software, information systems, and standard office equipment.

Required skills

• Office software proficiency (e.g., word processing, spreadsheets, presentation tools).
• Data entry and basic data analysis.
• Document preparation and report compilation.