Administrative Assistant

About the role

We are looking for an Administrative Assistant to support the daily operations of our HR & Administration team in Amman. You will ensure the office runs smoothly, manage vendor relations, and maintain accurate employee records.

Key responsibilities

• Manage day‑to‑day functioning of the Amman office.
• Liaise with vendors, order, receive, and distribute office supplies.
• Update the office calendar and provide staff activity overviews.
• Maintain employee files and HR databases.
• Monitor leaves, attendance and generate reports.
• Communicate public holidays and office closures.
• Coordinate office set‑ups and moves.
• Ensure HR and admin practices comply with local labour laws.
• Organise travel, accommodation, transport and meetings.
• Plan team‑building activities and handle visits to government ministries, embassies and notary publics.
• Participate in special projects across the office or firm.

Required profile

• Minimum 3 years of experience as an Administrative Assistant or in a related HR/administrative role.
• Excellent written and spoken Arabic and English.
• Bachelor’s degree in a business‑related discipline.

Required skills

• Experience using ERP systems.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.

What we offer

• A collaborative, inclusive workplace focused on flexibility and well‑being.
• Opportunities for professional growth within a global IP firm.
• Supportive culture that values character and long‑term development.