Engineering Coordinator

About the role

The Engineering Coordinator supports the Engineering Department with administrative and operational coordination, keeping maintenance activities running smoothly, work orders completed on time, documentation accurate and communication effective between Engineering and other hotel departments.

Key responsibilities

• Follow up on maintenance requests, work orders and pending jobs so they are completed on time.
• Maintain and update the Preventive Planned Maintenance (PPM) schedule and record all activities.
• Coordinate daily activities between Engineering technicians and other hotel departments.
• Keep accurate records of maintenance activities, equipment inspections, service reports and completed work orders.
• Follow up on maintenance requests for guest rooms, public areas, kitchens, laundry and other facilities.
• Assist the Chief Engineer with departmental reports, checklists, schedules and presentations.
• Work with suppliers and contractors on maintenance works, quotations, spare parts and scheduled servicing.
• Monitor inventory, tools, spare parts and supplies; prepare and follow up on purchase requests, purchase orders and invoices.
• Maintain attendance, overtime, duty roster and payroll documentation.
• Help monitor energy and utility consumption and its reports.
• Organize Engineering documentation, coordinate maintenance schedules and ensure compliance with safety standards, environmental practices and departmental policies.

Required profile

• Diploma or Bachelor's degree in Engineering, Business Administration or a related field preferred.
• Previous experience in an administrative or coordination role, preferably in a hotel Engineering Department.
• Basic knowledge of hotel engineering operations, maintenance procedures and preventive maintenance systems.
• Ability to work independently and as part of a team, with attention to detail and good command of written and spoken English.

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Good organizational, administrative and time-management skills.
• Strong communication and coordination skills.
• Ability to maintain accurate records, prepare reports and handle departmental documentation.