Executive Administrative Assistant

About the role

We are looking for a highly organized and proactive Executive Administrative Assistant to support senior management in Amman. The role involves managing daily operations, coordinating communications, and ensuring priorities are executed efficiently in a fast‑paced environment.

Key responsibilities

• Manage executives’ calendars, schedules, and appointments.
• Coordinate meetings, travel arrangements, and business bookings.
• Prepare agendas, presentations, reports, and meeting materials.
• Draft and manage professional correspondence, including emails and letters.
• Follow up on action items and ensure timely completion of tasks.
• Organize and maintain confidential files, records, and documentation.
• Liaise with internal teams, clients, and external stakeholders professionally.
• Provide day‑to‑day executive, administrative, and secretarial support.
• Handle multiple priorities efficiently and respond promptly to urgent requests.
• Support special projects and other business activities as assigned.

Required profile

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• Minimum 5 years of experience as an Executive Assistant or in a similar role.
• Excellent command of English, both written and spoken.
• Strong organizational, multitasking, and time‑management abilities.
• Professional communication and writing skills.
• Ability to handle confidential information with the highest level of professionalism.
• Presentable, detail‑oriented, and able to work under pressure with a strong sense of urgency.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.