Executive & Administrative Assistant to the CEO

About the role

Blue Mark Agency is looking for a highly organized, detail-oriented and proactive Executive & Administrative Assistant to the CEO in Amman, Jordan. The role goes beyond traditional executive assistance: you will take ownership of day-to-day administrative operations, financial follow-ups, HR coordination, contracts and executive priorities, working directly with the CEO so that deadlines are met, financial records are organized and important matters are not overlooked.

Key responsibilities

• Oversee daily administrative activities and internal coordination, and follow up on departmental tasks, deadlines and management decisions
• Organize company documents, records and operational procedures, and proactively solve administrative issues
• Prepare and track invoices, payments, expenses and outstanding receivables, and follow up on client collections and payment deadlines
• Maintain financial tracking sheets and summaries, coordinate accounting documents with the accountant, and monitor contract values, balances and renewal dates
• Maintain employee records, attendance and leave, support recruitment and onboarding, and coordinate payroll information with HR specialists
• Manage the CEO's calendar, meetings and priorities, prepare agendas, minutes, reports and correspondence, and handle confidential information with discretion

Required profile

• Minimum 3 years of relevant administrative or executive support experience
• Proven experience with invoicing, payment follow-ups, contracts or financial administration
• Working knowledge of HR administration and employee documentation
• Strong written and spoken English and Arabic
• Ability to prioritize, take initiative and work independently, with strong confidentiality
• Experience in a marketing agency or professional services company is preferred

Required skills

• Microsoft Excel and Google Sheets
• CRM systems, task management platforms and AI productivity tools are an advantage

What we offer

• Full-time, on-site position in Al Jubaiha, Amman
• Salary of JOD 300-450 per month, depending on qualifications and experience

Candidates apply through LinkedIn.