Executive Assistant

About the role

ROMA Hired is seeking an experienced Executive Assistant to provide comprehensive administrative support to its executive team. The role involves managing complex calendars, coordinating travel, handling confidential information, and acting as a professional liaison for internal and external stakeholders.

Key responsibilities

• Manage executives' calendars, appointments, and meetings, ensuring efficient time use.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Serve as the primary point of contact for stakeholders, screening and redirecting inquiries.
• Prepare and organize meeting materials such as agendas, presentations, and supporting documents.
• Take minutes during meetings and distribute accurate summaries.
• Handle confidential information with strict discretion.
• Conduct research, compile data, and create reports and presentations.
• Assist with special projects and initiatives, providing administrative coordination.
• Manage expenses, invoices, and reimbursements in line with company policies.
• Maintain organized electronic and physical filing systems.
• Collaborate with the administrative team to streamline processes.
• Perform other duties as assigned to support the executive office.

Required profile

• Bachelor's degree in Business Administration, Communications, Legal, or related field (preferred).
• Prior experience supporting senior leaders or C‑suite executives.
• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills.
• Proactive problem‑solving attitude and ability to anticipate executive needs.
• Comfort working in a fast‑paced environment while maintaining confidentiality.

Required skills