Office Manager

About the role

Al Safi Group is hiring an Office Manager for its headquarters in Amman, within the Administrations department. The role covers reception, scheduling, correspondence, logistics coordination and liaison with external parties, supporting senior executives.

Key responsibilities

• Greet and direct visitors professionally, answer and route calls, take messages and follow up.
• Schedule and coordinate appointments, meetings and conference calls for senior executives.
• Prepare, proofread and distribute official correspondence, reports, presentations and spreadsheets.
• Monitor and replenish office supplies and arrange logistics for meetings and events, including venue booking and catering.
• Record and finalise meeting minutes and distribute them to stakeholders.
• Liaise with banks, vendors and government agencies on behalf of management.
• Distribute memos, announcements and policy updates and ensure confidentiality of sensitive information.

Required profile

• Bachelor's degree in Business Administration or a related field.
• Minimum 2 years of experience in office management or executive support.
• Excellent verbal and written communication in English and Arabic.
• Familiarity with company business processes such as company registration documents, correspondence, flight and hotel arrangements and visa follow-up with legal counsel.
• Residence in West Amman.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and a friendly, professional appearance.