Personal Assistant to CEO

About the role

We are looking for a highly organized and proactive Personal Assistant to support the Chief Executive Officer of FutureTEC in Kuwait. The role involves providing high‑level administrative, operational and coordination support across multiple countries, ensuring the CEO’s time is focused on strategic priorities.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements and priorities with precision.
• Prepare agendas, briefing documents, presentations and follow‑up materials for meetings.
• Handle confidential correspondence and sensitive information with utmost discretion.
• Coordinate with department heads to track action items, deadlines and deliverables, and follow up on executive decisions.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, drafting professional communications.
• Plan and manage complex regional and international travel itineraries, including visas, accommodations and transportation.
• Organize board, leadership and strategic workshop meetings, and support the preparation of reports and dashboards.
• Maintain orderly digital and physical filing systems and contribute to process improvements.

Required profile

• Bachelor’s degree in Business Administration or related field (preferred).
• 5+ years of experience as a Personal or Executive Assistant to senior leadership.
• Exceptional professionalism, maturity, discretion and ability to work independently.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills in English.

Required skills

• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Experience with collaboration tools such as Microsoft Teams and SharePoint.