Administrative Assistant

About the role

We are looking for an Administrative Assistant to support the daily operations of our HR & Administration team in Amman. The role combines office management, HR support and coordination of logistics to ensure a smooth and compliant workplace.

Key responsibilities

• Oversee the day‑to‑day functioning of the Amman office, including vendor liaison and office supply management.
• Maintain and update the office calendar, employee files, HR databases, and attendance records.
• Prepare and distribute reports on leaves, public holidays and office closures.
• Coordinate office moves, new office setups and ensure compliance with local labour laws.
• Arrange travel, accommodation, transport and meeting logistics for team members.
• Organise team‑building activities and handle visits to government ministries, embassies and notary publics.
• Participate in special projects at the office, department or firm level as required.

Required profile

• Minimum three years of experience as an Administrative Assistant or in a related HR/administrative role.
• Fluent written and spoken Arabic and English.
• Bachelor’s degree in a business‑related discipline.

Required skills

• Proficiency with ERP systems.
• Advanced knowledge of Microsoft Excel.
• Advanced knowledge of Microsoft PowerPoint.

What we offer

• A collaborative, values‑driven environment within a fast‑growing IP firm.
• Flexible working arrangements and well‑being support.
• Opportunities for professional growth and inclusive team culture.