Administrative Assistant – Permit Research (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage the end‑to‑end permit research and submission process for our operations team. This remote, night‑shift position supports U.S.‑based Operations Leads by communicating with government offices and customers in English.

Key responsibilities

• Research permit requirements using internal databases, AI tools, and official government sources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Build, track, and manage permit‑related tasks from initiation to completion.
• Coordinate with customers to gather required documents and information.
• Submit applications through government portals and handle follow‑up inquiries.
• Maintain accurate, organized documentation for each project.

Required profile

• Minimum 2 years of experience in an administrative, virtual assistant, BPO, or operations role.
• Strong written and spoken English communication skills.
• Exceptional attention to detail and ability to work independently.
• Comfortable using AI tools and discerning when manual verification is needed.
• Reliable equipment: laptop/desktop (Intel i5 or better), 8 GB RAM, stable internet with backup, noise‑cancelling headset.

Required skills

What we offer

• 40 hours per week, Monday‑Friday night shift (9 PM – 5 AM U.S. business hours).
• Independent contractor arrangement (no benefits or PTO).
• Hourly pay ranging from $3.50 to $7.00, based on experience and location.