Administrative Associate – Travel & Protocol (7 months)

About the role

Under the supervision of the Administrative Specialist, the Administrative Associate will manage a wide range of travel and protocol tasks for UNICEF staff in Jordan. This fixed‑term position requires thorough knowledge of UNICEF administrative procedures and a strong focus on compliance with UN travel rules.

Key responsibilities

• Support visa applications, residency permits, work permits and extensions for staff.
• Coordinate free‑quota entitlements, diplomatic staff shipments and customs exemptions with relevant ministries.
• Ensure timely travel and transportation support in line with UN travel regulations.
• Participate in market reviews of travel service providers to achieve cost‑effective arrangements.
• Brief staff on travel entitlements, security, visa, immigration and vaccination requirements.
• Prepare travel authorisations in Vision, verify entitlements and process travel advances.
• Generate reports and monitor compliance with travel policies.

Required profile

• Experience in administrative support, preferably within an international organisation.
• Familiarity with UN travel and protocol procedures.
• Ability to work under guidance and handle confidential information.

Required skills

• Proficiency in Vision (UN travel authorisation system).