Executive Assistant (12‑month contract)

About the role

Marsh is seeking an experienced Executive Assistant on a 12‑month temporary contract to provide senior‑level administrative and operational support to executive leaders in Amman.

Key responsibilities

• Manage complex, high‑volume executive calendars across time zones, anticipate conflicts and protect focus time.
• Prepare executives for meetings with agendas, pre‑reads, and briefing packs; capture outcomes and drive follow‑up.
• Coordinate internal and external meetings, handling logistics, technology links and documentation.
• Arrange domestic and international travel itineraries, prepare detailed itineraries and manage last‑minute changes.
• Process expenses and reimbursements, draft and proofread executive communications, and maintain structured file management in Teams/SharePoint.
• Build strong relationships across leadership teams, handle confidential information with discretion, and identify process‑improvement opportunities.

Required profile

• 8+ years of progressive experience supporting senior leaders in a multinational or professional‑services environment.
• Proven ability to manage complex calendars and coordinate across multiple stakeholders.
• Demonstrated discretion handling confidential matters with sound judgment.
• Bachelor’s degree preferred or equivalent experience.

Required skills

• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).
• Strong working knowledge of Teams/SharePoint file management.