Executive Assistant

About the role

The Executive Assistant will provide high‑level administrative support to senior executives at Global City for Translation and Immigration, a leading immigration and visa services firm in Amman. The role is full‑time, on‑site and involves managing daily executive operations to ensure smooth and confidential office functioning.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Arrange domestic and international travel, including itineraries and accommodations.
• Prepare, review and process expense reports with accuracy.
• Draft, edit and proofread correspondence and official documents.
• Maintain organized filing systems and electronic records.
• Coordinate internal and external communications, including client and partner liaison.
• Support the execution of operational and strategic initiatives.
• Prepare immigration‑related documents and assist with visa processing paperwork.
• Provide executives with timely information, materials and follow‑up support while upholding confidentiality.

Required profile

• Proven experience in executive administrative support or similar office coordination role.
• Strong calendar management, meeting coordination and task‑prioritisation abilities.
• Ability to prepare and manage expense reports with attention to detail.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion and commitment to confidentiality.
• Bachelor’s degree in Business Administration, Management or related field preferred.
• Familiarity with immigration, legal or professional services environments is an advantage.
• Professional etiquette and strong organisational and time‑management skills.

Required skills

• Email management tools
• Calendar applications
• Spreadsheet software (e.g., Microsoft Excel)
• Word processing software (e.g., Microsoft Word)