Office Manager (CEO Secretariat)

About the role

The Office Manager (CEO Secretariat) will lead the day‑to‑day operations of the Chief Executive Officer’s office in Zarqa, Jordan. This role ensures seamless coordination, administration, and execution of all assignments delegated by the CEO across the organization.

Key responsibilities

• Manage the CEO Office’s workflow, priorities, and administrative support functions.
• Maintain the CEO’s official calendar, schedule meetings, and coordinate internal and external communications.
• Handle incoming correspondence, emails, reports, and official documents, reviewing and routing them appropriately.
• Prepare meeting agendas, minutes, action trackers, and ensure timely distribution of follow‑up reports.
• Monitor implementation of CEO decisions, follow up with department heads, and track strategic initiatives and project deadlines.
• Develop and maintain an executive dashboard summarising assignments, progress, and key performance indicators.
• Coordinate cross‑functional activities, special projects, and Board of Directors meetings on behalf of the CEO.

Required profile

• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational abilities with a high level of confidentiality.
• Proven capability to manage multiple priorities and work under pressure.
• Attention to detail and ability to produce accurate documentation.

Required skills