University Officer - Donor-Funded Programs

About the role

IREX, a global solutions provider in education, is seeking a University Officer in Amman to support donor-funded programs. The officer plans, organizes, carries out, tracks and documents ASAS activities with partner universities, keeping the University Advisor informed on progress, delays and missing data. The position sits within the ASAS Year 4 work plan.

Key responsibilities

• Support the HEICAT and PIAP processes, follow up on university in-kind contributions and help with quality assurance activities under the ASAS Year 4 work plan.
• Keep clear records, work with university focal points, track agreed actions and deadlines, prepare progress updates and report issues needing technical or management support.
• Coordinate with university focal points, faculty, quality assurance units and other partners: schedule meetings, communicate requirements and deadlines, follow up on actions and record participation and feedback.
• Support collection and review of activity documentation, in-kind contribution records, procurement requests, invoices and other documents, working with operations and finance staff.
• Share updates and lessons learned with ASAS technical and operations teams and suggest practical improvements to tools and processes.
• Provide information, data, success stories and supporting documents for reports, presentations and proposals.

Required profile

• Bachelor's degree in Project Management, Business Development, Data Analysis, Business Administration, Education, Higher Education Administration, Quality Assurance or a related field.
• At least three years of relevant professional experience in project or program implementation, higher education programming, stakeholder coordination, quality assurance, monitoring and evaluation, data management or institutional development.
• Demonstrated experience coordinating activities with multiple stakeholders and following up on agreed actions and deadlines.
• Experience collecting, organizing, analyzing and reporting quantitative and qualitative data, and maintaining project trackers and implementation records.
• Experience preparing reports, presentations, meeting documentation and implementation updates.
• Fluency in Arabic and professional working proficiency in English; unrestricted authorization to work in Jordan and in the United States.

Required skills

• Experience with institutional assessments, improvement plans, accreditation-readiness activities or quality assurance processes.
• Experience tracking in-kind contributions and donor-funded education or institutional-strengthening programs.
• Data-visualization tools such as Power BI.
• Document-management and collaboration platforms such as Microsoft SharePoint.
• Familiarity with HEICAT, PIAP or comparable institutional assessment tools.
• Strong proficiency in Microsoft Office, especially Excel, Word, PowerPoint, Outlook and Teams.