Admin Assistant

About the role

The Admin Assistant will be the welcoming face of Vardot’s Amman office, ensuring smooth daily operations and supporting the People Operations team and senior leadership. This on‑site role combines front‑desk duties with office management and basic HR assistance.

Key responsibilities

• Greet visitors, candidates and guests, manage the front desk phone system and maintain visitor logs.
• Prepare meeting rooms, coordinate interview spaces and ensure the office is clean and well‑stocked.
• Order and track stationery, supplies and refreshments within budget.
• Liaise with vendors such as couriers, maintenance providers and cleaning services.
• Provide administrative support to Finance and the CEO, including scheduling, correspondence and document handling.
• Assist with onboarding and off‑boarding logistics, prepare welcome kits and set up workstations.
• Support the HR inbox, maintain basic employee records and help organize engagement activities.

Required profile

• Bachelor’s degree.
• 1–3 years of experience in administrative, front‑desk or office coordination roles.
• Available on‑site daily from 9:00 AM to 6:00 PM in Deir Ghbar, Amman.
• Strong organizational skills, attention to detail and a professional, friendly demeanor.
• Excellent verbal and written communication in English and Arabic.

Required skills

• Proficiency with Microsoft Office suite.
• Proficiency with Google Workspace.

What we offer

• Competitive healthcare coverage and wellness programs.
• Flexible time‑off policies.
• Employee assistance programs and a supportive, diverse work environment.
• Equal‑opportunity employment.