Administrative Assistant

About the role

The Administrative Assistant will support the day‑to‑day operations of the Jesuit Refugee Service Jordan Country Office, ensuring smooth office management, procurement, cash handling and activity logistics. Reporting to the Administration and Liaison Officer, the role works closely with project and finance staff to keep the office well‑resourced and functional.

Key responsibilities

• Manage daily office administration including filing, correspondence, rental agreements, document management and inventory of supplies.
• Maintain up‑to‑date records of office assets, equipment and consumables, and flag replenishment needs.
• Coordinate office maintenance, cleaning and facility requests in partnership with the Administration and Liaison Officer.
• Receive and route incoming mail, deliveries and visitors, ensuring proper documentation.
• Handle visitor reception and telephone calls, directing them to appropriate staff.
• Support procurement processes by preparing purchase requests, tracking orders and liaising with suppliers.
• Assist with petty cash management, expense documentation and reconciliation together with the Finance Officer.
• Provide logistical support for project activities, working with the Project Coordinator and Project Assistant.

Required profile

• High school diploma or equivalent; further education in administration is an advantage.
• Experience in office administration, procurement or cash handling, preferably in a non‑profit or humanitarian setting.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a multidisciplinary team.
• Good communication skills in English; Arabic is a plus.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office suite).

What we offer

• Fixed‑term contract until December 2026 with possible renewal based on performance and funding.
• Opportunity to contribute to humanitarian work supporting refugees and displaced persons.
• Professional development within an international NGO network.