Administrative, Operations and Logistics Associate

About the role

The Administrative, Operations and Logistics Associate will support the UNDP Amman Liaison Office, ensuring smooth day‑to‑day operations for staff rotating through or transiting via Amman. The role combines administrative, logistical and financial support to enable effective programme delivery.

Key responsibilities

• Provide administrative assistance for meetings, conferences, retreats and senior‑management activities.
• Coordinate hotel bookings, airport transfers, visa processing, residency renewals and staff access arrangements.
• Maintain office assets, stationery supplies, attendance records and staff information.
• Serve as focal point with security services, telecom providers and regional hub counterparts.
• Organise logistics for workshops, conferences and missions, including venue selection, travel, catering and technical requirements.
• Support financial processes such as petty‑cash management, invoice verification and payment documentation.
• Assist procurement by obtaining quotations, liaising with suppliers and monitoring deliveries.
• Manage dispatch and pouch services for documents, assets and UN travel documents.
• Maintain asset inventories and prepare periodic administrative reports.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, Logistics or a related field.
• Minimum three years of experience in administration, operations, logistics or office management; UN or international‑organisation experience is an asset.
• Strong organisational, coordination, reporting and communication abilities.
• Fluency in Arabic and English.

Required skills

• Proficiency with Microsoft Office applications.
• Database management.
• Digital office systems.
• Ability to learn UNDP platforms such as Quantum and UNall.