Project Administrator

About the role

We are seeking a highly organized Project Administrator / Coordinator to support our project teams in Jordan. The role ensures smooth project administration, effective communication, and timely tracking of deliverables across facilities management, waste management, logistics, and construction services.

Key responsibilities

• Provide day‑to‑day administrative and coordination support to project teams.
• Manage project documentation, records, reports, correspondence, meeting minutes, schedules, and filing systems.
• Coordinate project activities, follow up on action items, deliverables, deadlines, and pending tasks.
• Support communication between project teams, operations, vendors, and stakeholders.
• Prepare and maintain project trackers, status reports, dashboards, and performance updates for management.
• Assist in monitoring timelines, milestones, and deliverables to ensure adherence to plans.
• Organise meetings, prepare agendas, document minutes, and ensure closure of action points.
• Support preparation of presentations, reports, and administrative documentation using Microsoft Office tools.
• Maintain accurate project records, document control registers, and administrative databases.
• Coordinate with finance, procurement, HR, logistics, and operations for project‑related documentation.
• Ensure documentation complies with company standards, audit requirements, and operational procedures.

Required profile

• 2–5 years of experience in project administration, coordination, or operations support.
• Detail‑oriented and highly organized with strong follow‑up capabilities.
• Ability to work in fast‑paced, project‑based environments such as facilities management, waste management, logistics, or construction.
• Excellent written and verbal communication skills.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)