Remote Administrative Virtual Assistant (Full‑time)

About the role

DXB Properties Inc., a residential home builder, is seeking a remote virtual assistant based in Jordan to provide full‑time administrative support. The role involves handling digital files, vendor coordination, purchase orders, phone calls and email inboxes during Canada‑based business hours.

Key responsibilities

• Organize and maintain the digital filing system for customers, vendors, projects, contracts and company records.
• Enter invoices, bills and receipts into the accounting system and attach supporting documents.
• Prepare, issue, track and reconcile purchase orders; follow up on invoices and payments.
• Assist with vendor setup, credit applications and onboarding, and keep vendor records up to date.
• Use the business phone system and shared email to handle calls, schedule meetings and follow‑ups.
• Prepare reports, forms, letters and spreadsheets; conduct light online research as needed.

Required profile

• Based in Jordan and able to work full‑time Monday‑Friday 9 am‑5 pm America/Regina (GMT‑6).
• Strong written and spoken English for Canadian business communication, including phone calls.
• Detail‑oriented, organized and reliable with deadlines.
• Experience in virtual assistance, bookkeeping support, procurement admin or construction/office admin is a plus.
• Own reliable internet connection and computer capable of running Microsoft 365, Slack and the required soft‑phone client.

Required skills

• Microsoft 365 suite (Word, Excel, OneDrive/SharePoint, Outlook).
• Slack collaboration platform.
• Basic use of project‑management and admin portals.