Senior Administrative Associate

About the role

The International Organization for Migration (IOM) is seeking a Senior Administrative Associate to provide advanced administrative support to the Regional Crisis Coordinator (RCC). The role ensures smooth office operations, manages communications, and coordinates staff movements in a high‑stakes migration environment.

Key responsibilities

• Draft, edit, and circulate correspondence, memoranda, and reports for the RCC.
• Handle receipt, registration, scanning, filing, and forwarding of all incoming and outgoing documents while maintaining confidentiality.
• Maintain and update contact lists of governmental and non‑governmental partners.
• Translate non‑official documents between English and Arabic.
• Manage the RCC’s calendar, schedule meetings, and promptly communicate changes.
• Arrange travel, including hotel bookings, travel authorizations, security clearances, and flight reservations.
• Answer and direct calls, greet visitors, and uphold protocol standards.
• Screen documents for RCC signature and ensure compliance with workflow procedures.
• Coordinate staff movements into and out of Gaza, liaising with OCHA, UN partners, and internal security and resource units.
• Perform additional duties as assigned by the RCC.

Required profile

• High school diploma with at least six years of relevant administrative experience, OR a Bachelor’s degree in Business Administration or a related field with at least four years of relevant experience.
• Proven ability to manage complex schedules and travel logistics.
• Strong written and verbal communication skills in English and Arabic.
• Demonstrated discretion, tact, and protocol awareness.

Required skills