Administration Assistant – Food & Beverage Operations

About the role

The Administration Assistant will support the Food & Beverage Operations Manager in delivering high‑quality service and maintaining hygiene standards across the department. This role involves handling procurement, inventory, invoicing, and reporting to ensure smooth daily operations.

Key responsibilities

• Assist in defining item recipes and sub‑recipes for proper food service.
• Manage daily requisitions from the HQ warehouse and external suppliers, ensuring timely receipt.
• Enter invoices and production cycles into the ERP system for accurate documentation.
• Prepare weekly and monthly reports for the manager.
• Oversee internal hospitality procedures such as scheduling, production, delivery, and invoicing.
• Control stock movements, maintain inventory records, and issue purchase requisitions.
• Coordinate with suppliers, negotiate prices, and arrange substitute items when needed.
• Handle claims with transport companies for damaged deliveries.
• Support planning and execution of special events, communicating details to restaurant managers.
• Maintain cleanliness of heavy‑duty equipment, refrigerators, and ventilation filters.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Strong written and spoken English and Arabic.
• 0–2 years of experience in production or manufacturing cycles.
• Understanding of raw material definition, classification, and barcoding.

Required skills

• Experience using an ERP Manufacturing system.
• Knowledge of raw material definition, including naming, classification, unit of measure, storing, and barcoding.