Administrative Specialist

About the role

The Administrative Specialist oversees day‑to‑day administrative operations within a manufacturing plant, ensuring efficient support across all plant functions and maintaining a productive, safe, and organized work environment.

Key responsibilities

• Coordinate daily administrative activities, manage office facilities, supplies, equipment and service contracts.
• Maintain plant administrative records, files and documentation in compliance with company policies.
• Handle food arrangements, transportation, visitor management and prepare reports, presentations and correspondence.
• Coordinate maintenance of offices, meeting rooms and common facilities; liaise with external vendors and monitor their performance.
• Process service requests, purchase requisitions and invoices related to administrative operations.
• Ensure accurate maintenance of confidential documents, contracts, licenses and permits; support internal and external audits.
• Track administrative action items, support budget tracking, cost control and identify process improvement opportunities.
• Oversee employee transportation services, address concerns, monitor costs and support related budgeting activities.

Required profile

• Associate degree required; Bachelor’s in Business Administration or related field preferred.
• 4–7 years of experience in administration, office or plant administration within a manufacturing environment.
• Strong organizational, communication and problem‑solving abilities; ability to manage multiple priorities in a fast‑paced setting.
• Professionalism, confidentiality and attention to detail; capable of working independently and with cross‑functional teams.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).